In this Blog I would like to discuss how to plan a productive meeting. I will blog Tips, advantages and disadvantages of planning productive meeting.

Any successful meeting has a structure. Each part may be more or less developed; sometimes (especially in informal meetings) parts are barely visible. Here are eight setup tasks for those who wish to lead successful meetings. Here are the eight steps for those who wish to lead successful meeting.

Set a Time That Works 

Choose a time of day when people are not likely to be tired, hungry, or otherwise distracted. Also let them know that minutes of the meeting will be taken. Try to stick to the time limit.

Set an Agenda

An agenda helps spell out the items and issues to be discussed and the results that everyone expects. For some groups, reports from officers, approval of minutes from a previous meeting, and reports from subcommittees are routine for general meetings.

Distribute Available Written Materials in Advance of the Meeting

Sending out a draft agenda and any available proposals or reports a week or two ahead of the meeting helps participants think through issues, prepare for discussions, and feel more comfortable making decisions.

Set Up Tasks and Divide Chores

You may be very energetic, but you are only one person. Dividing the chores asking specific group members to report on specific topics, establishing a subcommittee to investigate a major issue, or getting someone to help with finding resources helps strengthen the group and makes for more productive meetings in two ways. First, more work gets done. Second, the more your committee members are involved, and the more active and productive they are, the more committed they will be to the group's goals. Don't be afraid to delegate tasks!

Set Up Discussions So That Everyone Gets a Say

Discussing topics sometimes takes more time than you would like. Although there are ways to keep a discussion moving, As a referee, you will allow discussion to flow and provide participants a chance to discuss differing opinions on issues.

Set Up a Structure That Keeps Discussion Orderly 

Keeping discussions organized and moving forward is a major task and often the most difficult one you will face. One way to head off these problems is to get your group to agree in advance on the operating rules for meetings.

Other than this there are more points to be understood and discussed like Set up ways to stick to the subjects, Set up time to summarize, Remember your right to politeness and progress, state your point of view, learn by observation. For more details visit on this website https://www.ncjrs.gov/html/ojjdp/yb9909-1/mtg-2.h

What Does It Take To Keep a Meeting Moving in a Positive Direction? (1999). Youth In Action Bulletin.